FAQ
Graduation FAQ
In your final study period, make sure your course requirements are met and necessary paperwork complete before the relevant deadline.
Please also ensure that you have completed all your MOHE units.
Graduation registrations are sent out twice per year after result Release for Semester 1 and Semester (usually in July and December).
Your graduation invitation will be sent to your Official Communication (OC) in OASIS.
Follow the instructions in your invitation to register to attend a ceremony or graduate in absentia. You may choose to defer your ceremony for up to 12 months after conferral.
Please note: You must register to receive your Graduation Award Certificate.
Graduation registrations are sent out twice per year after result Release for Semester 1 and Semester (usually in July and December).
Your graduation invitation will be sent to your Official Communication (OC) in OASIS.
Follow the instructions in your invitation to register to attend a ceremony or graduate in absentia. You may choose to defer your ceremony for up to 12 months after conferral.
Please note: You must register to receive your Graduation Award Certificate.
No, student with a sanction will not receive any graduation communication.
You can view your sanctions channel under the My Studies tab in OASIS to determine the type of sanction that has been placed on your account. In most cases, you will also be sent an Official Communication with more comprehensive information, including the steps to have the sanction removed.
Once sanctions are cleared, students must contact Graduation Office.
You will receive a notification of graduation registration outlines;
- The online registration procedures to receive your award certificate (for example attend a graduation ceremony or have your award mailed to you).
- Information regarding hire of regalia, tickets and photography packages.
- The letter of course completion can be used in place of your Curtin award until your award certificate is issued.
- My eQuals (official digital award certificate, complete academic transcript and Graduation Statement) will be sent to your student e-mail a few weeks after conferral.
Log on to OASIS to complete the online registration via the graduations channel on the “My studies and eVALUate” tab. During the registration process, you will be given the opportunity to choose to attend different ceremony location and date (E.g: Perth ceremony, Miri ceremony and etc).
You will also be able to view a sample award with your formal name and full course title as it will appear on your official award certificate. If you found any error, please inform Graduations Office IMMEDIATELY.
Seating is limited at ceremonies and quickly fills to capacity. Once a ceremony is full, which is clearly marked in Oasis and on our website, students will be required to choose another ceremony date. DO NOT to book flight until you have received confirmation on your registration.
Each attending graduate is guaranteed two guest tickets. Doctoral graduates are guaranteed four guest tickets. Extra tickets are available depending on the availability of seats.
The date and venue of ticket and regalia collection will be announce to all registered graduates closer to the ceremony date.
Graduates MUST wear academic regalia to cross the stage. Academic regalia include a gown, the appropriate sash and mortarboard. Instruction on how to hire regalia will be provided on registration. Students are expected to wear formal attire under their regalia.
- Ensure you have met any additional course completion criteria, such as work experience or First aid.
- After your final results have been released, check your course status has been set to “passed”.
- Clear any outstanding sanctions on your account.
If you are returning to a regional or international address, don’t for get to update your address details in eStudent before you leave. This will ensure you receive all future correspondence from the university. You will also have access to OASIS for 12 months following the completion of your course.
One hour prior to ceremony:
- Students and guests start to arrive
- Staff available to answer any questions
- Photography available
Thirty minutes prior to ceremony:
- Students must be seated
- Student rehearsal and preparation – graduates who arrive late will NOT be admitted during the rehearsal. As a courtesy to your fellow graduates, and to ensure the smooth running of this important occasion, PLEASE BE ON TIME.
During the ceremony:
- Presentation of awards – you will be invited to move to the front of the stage and have your name and order checked. Staff will ensure regalia is worn correctly before crossing the stage. You will cross the stage to receive award and shake the Chancellor’s hand. A photo will be taken on presentation of the award. You then return to your original seat.
- Charge to graduates
- Closing remarks and entertainment
The Graduation Statement is an official document provided to graduates by awarding institution in addition to their award certificate. It contains information about the course, the award, the institution and the Australian Higher Education system. The Graduation Statement also includes a section on special achievements of the graduate, which include official scholarships and prizes. This provides other institutions and potential employers with a broader understanding of the achievements of the graduate.
Curtin introduced the Graduation Statement for students who were conferred after 1 November 2010. Graduates who completed their studies prior to 1 November 2010 will not be eligible to receive a Graduation Statement. The design of the Curtin Graduation Statement is based on nationally agreed specifications approved by the Department of Education and Training.
Curtin University does not currently provide a GPA to its students or graduates. A GPA will not appear on the Graduation Statement. The Course Weighted Average, as currently displayed on the Academic Transcript, will be displayed on the Graduation Statement.
Eligible graduates will receive their Graduation Statement with their complementary Academic Transcript.
A Graduation Statement and an Academic Transcript
An Academic Transcript can be issued at any time during the course and records academic history as a student progresses. Students do not need to have had an award conferred to receive an Academic Transcript. The Graduation Statement contains additional details about the nature of the award and also shows any approved special achievements that may have been awarded, such as approved scholarships.
- List of Scholarships and Special Achievements included in the Graduation Statement
- Scholarships
Note: Only merit scholarships are included in the Graduation Statement.
- Special Achievements
- Member of the Vice-Chancellor’s List
- Chancellor’s Commendation (Exceptional Higher Degree by Research Thesis)
Curtin University does not use or calculate a Grade Point Average. However under the Curtin University Grading system, a CWA of 0.00 is the minimum, a CWA of 50.00 is the mid-point and a CWA of 100.00 is the maximum, and this scale may be used to calculate an equivalent GPA/CGPA.
A CGPA will not appear on the Graduation Statement. The Course Weighted Average (CWA), as currently displayed on the Academic Transcript, will be displayed on the Graduation Statement.
If you wish to convert your grades to CGPA, you can apply it from Miri Students Services Centre with a FEE. For enquiries, please email Student Services Office.
The Graduation Statement is produced using a specified format, approved by the University, which meets the guidelines set out by the Department of Education, Employment and Workplace Relations (DEEWR).
It is not possible to have individual achievements added to or removed from the Graduation Statement unless they have been approved by Curtin as meeting the guidelines, such as formal merit-based scholarships. Graduates will be required to check particular sections of their Graduation Statement on the Graduations Channel on OASIS when they register online to receive their award certificate.
Every effort is made to ensure that your Graduation Statement is correct and accurate and all graduates will be required to check particular sections of their Graduation Statement on the Graduations Channel on OASIS when they register online to receive their award certificate. However, if you find that there is an error on the Graduation Statement once it is received, such as a misprint or missing information, please contact Perth Graduations Office.
You will be required to return your original before receiving a replacement
Additional copies of a Graduation Statement will be available for purchase. Further details will be posted as they become available.
You can order replacement Academic Transcripts (on official Transcript paper), Graduation Statements, or True Copies of your Award in person from the Student Service Centre in Student Central on Perth campus. You may also be able to request to order your Academic Transcript online via the Official Document Requests link under the Quickforms channel in your OASIS account. The document fees webpage covers details of the cost of ordering these documents.
Please note: you can download and email or print an unofficial Academic Transcript (Academic eRecord) via eStudent in OASIS.
If you have a sanction or exclusion placed on their record (e.g. outstanding fees, library fines) will not be able to access your results or be provided with an Academic Transcript until you have cleared the sanction or exclusion. For more information please contact the Perth Student Service Centre at (+61 8) 9266 3399.
